JOB OPPORTUNITIES

Audio Visual Tech

Job Title: Audio Visual Tech 

Reports To: Pastor

FLSA Status: Non-Exempt

Prepared By: Eileen Borski/Chris Nolin

Prepared Date: April 2019

SUMMARY: The Audio Visual Tech coordinates and implements all audiovisual needs of the parish. This role ensures professional, consistent, and visually and audibly appealing communications at and post weekend Masses for the Sacred Heart community to assist in building up the kingdom of God at Sacred Heart. 

Responsibilities and Tasks

  • Providing for audiovisual and related lighting needs for weekend liturgies, funerals, weddings, special events and monthly worship meetings
  • Creating and training a team of volunteers to help cover the audiovisual needs of the parish; recording podcasts and maintaining podcast website
  • Create, videotape and edit videos for the parish; creating and training a team of volunteer photographers to capture life of parish.
  • Sets-up sound equipment for music ministers
  • Runs sound system during all major parish liturgies
  • Take direction from the Pastor or any other designated Presider of a liturgy.

Administration

  • Collaborates with Music Directors
  • Builds slides using ProPresenter, PowerPoint or other software as designated by the Parish for all Parish Liturgies
  • Maintains all Parish audiovisual equipment
  • Maintain accurate records- volunteers, etc.
  • Establish effective communication means
  • Establish progress/evaluation methods
  • Basic understanding of Microsoft Office – Word, PowerPoint and Excel

Worship

  • Encourages participation of parish community in singing at various liturgies
  • Attends choir warm-up sessions before Mass

Other Responsibilities

  • Communication of policies, guidelines, procedures and other information for all parties involved (staff and families including children and adults)
  • Maintain a healthy and growing personal spiritual life and lead others to do the same
  • Ensure individuals with special needs have appropriate accommodations

KNOWLEDGE, SKILLS & ABILITIES:

  • Proficiency in operating sound or other audiovisual related equipment
  • Ability to identify, recruit, train and supervise audiovisual volunteers to do the same
  • Proficiency in digital soundboards, including Allen & Heath, Yamaha O1V, sound web and AMX
  • Proficiency in recording live sound including podcasts
  • Ability to use video equipment to record, edit video and live stream
  • Ability to communicate well
  • Proficiency in computer programs such as PowerPoint, Pro Presenter, Adobe Creative Cloud, Keynote, Final Cut, and Professional DAWS such as Logic or ProTools.
  • Maintain an efficient and professional manner; maintain confidentiality and continuous professional development through study and self-examination.
  • Must be able to work under pressure; must be able to work within collaborative ministry with members of the parish staff in a growing parish; must be able to anticipate solutions to problems.
  • Must have basic organizational and leadership skills.
  • Complete and adhere to all Archdiocesan rules and regulations, including those regarding interactions with minors, specifically those put forward in the Safe Environment program.
  • Must be able to work flexible hours including weekends and some evenings.
  • Knowledge of Catholic liturgy and Spanish language a plus
  • The responsibilities listed above are representative of the position and are not all-inclusive. This position may include other responsibilities as identified.

QUALIFICATIONS:  Prior experience working in a Catholic parish is strongly preferred, as is knowledge of the liturgy of the Catholic Church. High School graduate with minimum five years of audiovisual, lighting and sound system experience or equivalent education.

SUPERVISOR / EMPLOYER: The Audio Visual Tech is supervised by the Pastor.

SUPERVISEES/DIRECT REPORTS: N/A

WORKING RELATIONSHIPS: This individual must be able to work collaboratively and professionally with the Pastor, and other clergy, Parish and School staff, volunteers and the community.

WORKING CONDITIONS: The Audio Visual Tech is a part-time non-exempt employee and will maintain published office hours that meet the needs of the Parish. This position requires evening, holiday and weekend work.

PERFORMANCE APPRAISAL: An annual appraisal will be conducted based on the position description and in accordance with the Parish Personnel Policy Manual and the Archdiocesan regulations. 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. This employee is occasionally required to stand, walk, use hands, fingers, handle, or feel, and reach with hand and arms. The employee is occasionally required to stand and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 90 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

Work Environment:  General Office Environment and may include working inside and outside in various temperatures and weather conditions

The responsibilities listed above are representative of the position and are not all inclusive. This position includes other responsibilities identified as needed.

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Accounting and Census Clerk  

 Sacred Heart – Conroe, TX seeks a part-time (16 hours per week) Accounting and Census Clerk. This position assists in the financial development of the Parish through accurate and timely data entry, filing, preparation of correspondence and general administrative support to enhance and promote good stewardship of the parish finances.  

Education/Experience/Qualifications:  High School Diploma required and 6 months of office/data entry experience.

If interested, please submit a cover letter with resume via email to This email address is being protected from spambots. You need JavaScript enabled to view it.. Please place the job title on the subject line.

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Stewardship and Development Office Assistant  

SUMMARY:  The Stewardship and Development Office Assistant is responsible for supporting the stewardship and development activities for the parish including stewardship programs, fundraising events, coordinating and recruiting volunteers, providing administrative support to communicate with underwriters and sponsors to raise funds for the parish and Archdiocese through capital campaigns, annual festivals, the Diocesan Services Fund, grant opportunities and other stewardship and development opportunities as identified.   

Responsibilities and Task:

  • Stewardship
    • Ensure best practices are in place to welcome new parishioners as established including preparation and distribution of welcome packets
    • Maintain an annual calendar of stewardship for the parish
    • Restock parishioner registration forms in the parish office, church and other common areas
    • Coordinate with the Accounting and Census Coordinator to ensure newly registered parishioners are included in the parish census
    • Recruit, organize and train volunteers to assist in achieving stewardship goals
    • Maintain Stewardship records and databases
    • Schedule volunteers as needed from ministry listings as hosts for parish wide events such as Sacred Heart Feast Day, Clergy receptions, and other similar events
    • Provides administrative support to keep stewardship awareness alive and visible
  • Fundraising
    • Provides administrative, facility and event planning support for donor special events, celebrations, receptions, gatherings, and fundraising initiatives, including follow-up communication.  (Springfest, DSF and Annual Gala)
  • Development
    • Maintains database of prospective benefactors who can financially support the parish.
    • Provide administrative support for grant writing plan including research and identification of private and other foundation opportunities
    • Recruit, organize and train volunteers to assist in achieving development goals
    • Coordinates with the Accounting and Census Specialist to ensure campaign contributions are accurate
    • Maintain development department files including preparation of development activity meeting minutes
    • Data entry of and ensuring accuracy of database of donors, pledge records and volunteers
    • Tracks and executes naming and honorarium opportunities
    • Prepares and sends thank you letters to donors
    • Provides administrative support to keep development activities alive and visible
  • Administrative
    • Provides administrative support to the Pastoral Associate
    • Maintain desk reference manual for the Stewardship and Development Office
    • General administrative duties including processing correspondence including mail merges, database management, copying, file maintenance, purchase orders, check requests and email correspondence
    • Attend staff meetings
    • Ensure Parish and Archdiocesan development forms are completed and maintained
    • Ensures needed space and other resources are available in accordance with parish facility scheduling policies
    • Maintain accurate records and appropriate reporting
    • Basic understanding of Microsoft Office – Word, PowerPoint, and Excel
  • Other Requirements/Responsibilities
    • Must have a thorough knowledge of teaching of the Catholic Church, a familiarity with its structures, functions and institutions
    • Must maintain confidentiality as appropriate
    • Have solid interpersonal, written, and verbal communication skills
    • Ability to communicate policies, guidelines, procedures and other information
    • Maintain a healthy and growing personal spiritual life and lead others to do the same
    • Understand the importance of confidentiality of church records and conversations
    • Ability to work collaboratively with clergy, staff and volunteers

SUPERVISORY RESPONSIBILITIES:  None at this time.

EDUCATION and/or EXPERIENCE

The Stewardship and Development Office Assistant must be dependable and highly-organized. The position requires that the employee have attention to detail and the ability to meet deadlines. The candidate needs to be a high school graduate with a minimum of 5 years of experience administrative experience.  Prior experience working in a parish setting is preferred but not required. Fluency in English/Spanish both written is required.

SUPERVISEES/DIRECT REPORTS: No supervisory responsibility

WORKING RELATIONSHIPS: This individual must be able to work collaboratively and professionally with the Pastor, and other clergy, Parish and School staff, volunteers and the community.

WORKING CONDITIONS: The Stewardship and Development Office Assistant is a full-time, non-exempt employee. Office hours are generally Monday through Friday 8 a.m. to 5 p.m.  It is understood that the hours will be set in collaboration with the Pastoral Associate to serve the needs of the parish. Evening and weekend work will be required.

PERFORMANCE APPRAISAL: An annual appraisal will be conducted by the Director, Faith Formation based on the position description and in accordance with Parish Personnel Policy and Archdiocesan guidelines.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. This employee is occasionally required to stand; walk use hands and fingers, handle, or feel, reach with hand and arms. The employee is occasionally required to stand and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

Work Environment:  General office environment and on some occasions working outside in various temperatures and weather conditions.

The responsibilities listed above are representative of the position and are not all inclusive.  This position includes other responsibilities identified as needed.

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